What to Prepare Before a First Consultation

Before we set out on a long gravel route, I usually ask clients to send over a few basic details. It saves time on the road and makes the first day less rushed. This post covers the practical things worth having ready before we talk through your trip.

The most useful piece of information is the kind of vehicle you plan to drive. Not everyone owns a high-clearance bakkie, and that changes which passes I would suggest. If you are hiring a car, the model matters more than the brand. A small hatchback can handle the tar sections of the Garden Route without issue, but it will struggle on the Swartberg after rain.

Next, think about how many driving hours you actually want in a day. Some travellers enjoy being behind the wheel for six hours with short stops. Others prefer to keep it under three and spend the afternoon walking or birding. There is no right answer, but knowing your limit helps me plan realistic distances between overnight stops.

A rough idea of your accommodation style is also helpful. Do you lean towards a self-catering cottage with a kitchen, or are you happy in a basic bush camp with shared ablutions? I have stayed in both and can recommend places that match your comfort level without guessing.

Finally, let me know about any specific interests. It could be birding along the coastal lakes, tracking down decent roosterkoek at farm stalls, or photographing mountain passes in the early morning light. That kind of detail turns a standard route into a trip you will actually remember.